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Team Status Update Guidelines

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Overview​

This document provides templates for status updates in Skype's plain text format, following the four-session structure:

  • Session 1: 9:30 AM to 11:15 AM
  • Session 2: 11:30 AM to 01:15 PM
  • Session 3: 02:00 PM to 04:30 PM
  • Session 4: 04:45 PM to 07:00 PM

Status Update Schedule​

Team members must provide status updates twice daily:

  1. After Session 2 (01:15 PM)
  2. After Session 4 (07:00 PM)

Session 2 Update Guidelines (01:15 PM)​

1. Tasks Completed (Morning Sessions)​

  • List specific tasks completed in Session 1 and 2
  • Include percentage of completion for ongoing tasks
  • Mention any deliverables created/submitted
  • Specify time spent on each task

2. Blockers/Challenges​

  • Highlight any impediments faced
  • Specify support needed, if any
  • List pending dependencies from other teams/members

3. Plan for Sessions 3 & 4​

  • Tasks planned for afternoon
  • Expected deliverables
  • Meetings/collaborations scheduled

Session 4 Update Guidelines (07:00 PM)​

1. Daily Achievement Summary​

  • All completed tasks across all 4 sessions
  • Key milestones reached
  • Deliverables submitted/reviewed
  • Total time spent on each task

2. Pending Items​

  • Tasks carried forward to next day
  • Reason for pending items
  • Updated timeline for completion

3. Next Day Planning​

  • Priority tasks for tomorrow
  • Required support/resources
  • Upcoming deadlines or deliverables

Format Guidelines​

  • Use this consistent template for all updates
  • Be specific with task names and project references
  • Include time spent on each major task
  • Highlight critical updates or urgent items
  • Keep it concise but informative
  • Use bullet points for better readability
  • Include relevant ticket/task IDs

Status Update Templates​

Session 2 Update Template​

🔹 SESSION 2 UPDATE (1:15 PM) 🔹
---------------
Name: [Your Name]
Date: [DD/MM/YYYY]

✅ COMPLETED:
• [Task Name] ([Reference ID])
- Time: [Duration]
- Status: [Done/% complete]
- Details: [Brief description]

❌ BLOCKERS:
• [List blockers]
• [Dependencies]
• [Required support]

🎯 AFTERNOON PLAN:
• [Planned task 1]
• [Planned task 2]
• [Meetings/commitments]

Session 4 Update Template​

🔹 SESSION 4 UPDATE (7:00 PM) 🔹
---------------
✅ TODAY'S ACHIEVEMENTS:
• [Completed task 1]
• [Completed task 2]
• [Major updates]

⏳ PENDING ITEMS:
• [Pending task]
- Why: [Reason]
- When: [Timeline]

📋 TOMORROW'S PLAN:
• [Priority task 1]
• [Priority task 2]
• [Important meetings]

📝 NOTES:
[Additional information]

Example Status Updates​

Morning Update Example​

🔹 SESSION 2 UPDATE (1:15 PM) 🔹
---------------
Name: Palanivel Kumaran
Date: Dec 24, 2024

✅ COMPLETED:
• User Authentication Bug Fix (OXASYF-123)
- Time: 2 hrs
- Status: Done
- Details: Fixed login validation issue

• Machinery Query Optimization (OXAREA-124)
- Time: 1.5 hrs
- Status: 75% complete
- Details: Optimized main user queries

❌ BLOCKERS:
• Need production logs access
• Waiting for DevOps support
• API endpoint dependency

🎯 AFTERNOON PLAN:
• Complete DB optimization
• Code review - Team PRs
• Sprint Planning (3 PM)

Evening Update Example​

🔹 SESSION 4 UPDATE (7:00 PM) 🔹
---------------
Name: Palanivel Kumaran
Date: Dec 24, 2024

✅ TODAY'S ACHIEVEMENTS:
• Completed Auth bug fix
• Finished DB optimization
• Reviewed 3 PRs
• Updated sprint docs

⏳ PENDING ITEMS:
• Performance Testing
- Why: Test env not ready
- When: Tomorrow EOD

📋 TOMORROW'S PLAN:
• Run performance tests
• Start API integration
• Team code review

📝 NOTES:
Build deployment tomorrow morning. Early coordination with DevOps needed.

Emoji Guide​

  • 🔹 Section headers
  • ✅ Completed items
  • ❌ Blockers/Issues
  • 🎯 Plans
  • ⏳ Pending items
  • 📋 To-do lists
  • 📝 Notes/Additional information

Best Practices​

  1. Consistency: Always use the same format for better readability
  2. Timing: Submit updates promptly at 1:15 PM and 7:00 PM
  3. Clarity: Keep descriptions concise but informative
  4. References: Always include task/ticket IDs when applicable
  5. Details: Provide specific time spent on tasks
  6. Blockers: Clearly state what support is needed
  7. Plans: Be specific about next steps and timelines

Copy-Paste Instructions​

  1. Copy the relevant template (Session 2 or Session 4)
  2. Paste into Skype
  3. Replace placeholder text with actual updates
  4. Review for formatting before sending
  5. Send as a single message to maintain formatting